Whether you’re seeking a source for an intimate event, a destination wedding, or a large-scale gala or grand opening, I have the skills, background and all necessary resources to expertly create the event of your dreams. You can rely on my firm for any or all of the following services:
Theming and design
Venue recommendations and bookings
Creation of highly detailed run-of-shows and floor plans
Invitation design and distribution (print and/or digital)
Entertainment coordination (including recommending and booking talent and/or handling all staging and a/v needs)
Contract negotiations with all pertinent vendors
Oversight of established budget and contract terms
On-site/at-event management, including rehearsals
Organization and implementation of on-site activities, such as live or silent auctions
Catering and bar services
Complete set-up and tear-down on day/night of event
Organization of transportation and/or hotel room blocks as needed
Destination Management (DMC):
Pilar Pava Events provide professional services for the planning and implementation of out-of-town event programs and services. Our value as destination management company primarily rests in the extensive knowledge of the local area as well as its professional relationships and local resources. We are of great help to a corporate event and meeting planner who has been charged with coordinating the out-of-town event. In addition to providing local expertise, we will also act as one key contact throughout the event planning process.
As a local consultant, our services fall into one or more of the following categories:
Invitation & Guest Management(taking care of all your Invitations and Guest Management details) Program Design(venue selection and booking, organization of event activities, and event decor) Logistics Management(site inspection, unique site venues, event timeline and schedule, transportation, coordination of guest arrivals and departures) Supplier Management (vendor selection and supplier price negotiation) Accounting(auditing and payment of vendor invoices, financial negotiations, and providing detailed accounting to client)
While the objectives of corporate events can vary from Educational or Promotional to Ceremonial, the underlying goal of all corporate events is to create a positive image in the eyes of the target audience.
One way to ensure a corporate event proceeds flawlessly is to hire us. Our role is to take the stress off of you, the client by managing the infinite number of decisions that go along with any corporate event. We will make your event less stressful and more successful.
Event management services can include virtually every detail of the event to your specifications and budget.
We will Manage: Theme, Location, Entertainment, Catering, Online registration, not only a convenience for the attendees, but also a valuable tool that allows you to manage and track the event much easier.
Sample of Corporate Events: Meetings, Trainings, Fundraisings, Conventions, Event Registrations, Silent Auctions, Product Launches and more.
What do all events have in common? That is a very good question because some are festive, special occasions. Others are focused on a particular business purpose. Some last hours. Some last days. The fact is, no matter what the size of the event, the common denominator is that someone spent a lot of time, effort, and resources to create it, to design it, and to organize it. No event comes off without someone in charge, directing every minute detail, ensuring that everything is planned. That is why we are here!
Examples of Social Events: Birthday Parties, Dinner-Dance Galas, Holiday Parties, Recognition Dinners and more.
We take care of all the small, important details and arrangements so that our clients can focus on their important day.
Pilar Pava is all about the details and logistics, from vendor referrals and contract negotiation to day-of execution of your vision. Our goal is to make your wedding planning seamless and enjoyable as possible. We will keep track of your budget and handle the logistics. This is a skill that many can learn, but only the best planners like Pilar Pava Events have the years of experience that sets them above the rest.
We can organize the entire wedding experience or we can assist with day of coordination. We specialize in Hindu and Interfaith-Weddings.
Our Wedding Planner Duties:
Invitation & Guest Management
Provides vendor referrals and negotiates contracts; schedules and attends all vendor meetings
Creates detailed timelines and floor plans
Helps determine and manage your budget
Attends site tours and menu tastings
Brainstorms style ideas and coordinates design details
Coordinates hotel room blocks and transportation
Manages the rehearsal
Oversees everything on the wedding day (makes sure everyone adheres to the timeline, handles snafus, manages vendors, and executes your vision on-site)
Our objective is to help organizations conduct efficient and distinguished events while attracting new donors and making current donors proud of their support.
What makes Pilar Pava Events unique? We have years of experience in working with non-profit events ranging from 19 people to grand balls of over 2,500 attendees.
We understand organizations and understand the communication that you need to ensure success. We will liaise with your organization leadership to understand current challenges. We can assist with the planning, design and production or simply be an observer offering the benefit of our experience. We can conduct market research, gather information and assist negotiating contracts prior to closing any deals. We are available to review, timelines, vendors, budget, marketing, printing materials, partnerships, sponsorship, logistics, media relations, promotions, registration, auctions, volunteers & staffing. We can organize a post event review, as well as assist with a strategy for donor follow up. We will ensure compliance with insurance, legal, health and safety obligations. Pilar Pava Events team can assist event day with set up, management of the shows, registration, auction, stage management, donor relation, and proactively handle any arising issues and troubleshoot any emerging problems on the event day.
We provide a post-analysis of the event, making recommendations for improvements and then assist event staff to execute the changes for the next event.